Privacy Policy

1. Data Protection at a Glance

General Information

The following information provides a simple overview of what happens to your personal data when you visit this website. Personal data refers to all data that can be used to personally identify you. Detailed information on data protection can be found in the privacy policy listed below this text.

Data Collection on This Website

Who is responsible for data collection on this website?

Data processing on this website is carried out by the website operator. The operator’s contact details can be found in the section “Information on the Data Controller” in this privacy policy.

How do we collect your data?

On the one hand, your data is collected when you provide it to us. This may include, for example, data that you enter into a contact form.

Other data is collected automatically or with your consent when you visit the website through our IT systems. This mainly includes technical data (e.g. internet browser, operating system, or time of page access). This data is collected automatically as soon as you enter this website.

What do we use your data for?

Some of the data is collected to ensure error-free provision of the website. Other data may be used to analyze user behavior. If contracts can be concluded or initiated via the website, the transmitted data is also processed for contract offers, orders, or other inquiries.

What rights do you have regarding your data?

You have the right at any time to receive free information about the origin, recipient, and purpose of your stored personal data. You also have the right to request correction or deletion of this data. If you have given consent to data processing, you may revoke this consent at any time for the future. You also have the right, under certain circumstances, to request restriction of the processing of your personal data. Furthermore, you have the right to lodge a complaint with the competent supervisory authority.

For this and any further questions regarding data protection, you may contact us at any time.

2. Hosting

We host the content of our website with the following provider:

Hetzner

The provider is Hetzner Online GmbH, Industriestr. 25, 91710 Gunzenhausen, Germany (hereinafter referred to as “Hetzner”).

For details, please refer to Hetzner’s privacy policy:
https://www.hetzner.com/legal/privacy-policy/

The use of Hetzner is based on Art. 6(1)(f) GDPR. We have a legitimate interest in ensuring reliable presentation of our website. If corresponding consent has been requested, processing is carried out exclusively on the basis of Art. 6(1)(a) GDPR and Section 25(1) TDDDG, insofar as the consent includes the storage of cookies or access to information on the user’s end device (e.g. device fingerprinting). Consent can be revoked at any time.

Data Processing Agreement

We have concluded a data processing agreement (DPA) with the above-mentioned provider. This is a legally required contract that ensures that the provider processes personal data of our website visitors only in accordance with our instructions and in compliance with the GDPR.

3. General Information and Mandatory Information

Data Protection

The operators of these pages take the protection of your personal data very seriously. We treat your personal data confidentially and in accordance with statutory data protection regulations and this privacy policy.

When using this website, various personal data is collected. Personal data is data that can be used to personally identify you. This privacy policy explains which data we collect and what we use it for. It also explains how and for what purpose this occurs.

Please note that data transmission over the Internet (e.g. communication by email) may have security vulnerabilities. Complete protection of data against access by third parties is not possible.

Information on the Data Controller

The controller responsible for data processing on this website is:

Authorized Managing Director:
Denys Boyko & Daniel Große-Hörstkamp

EPC QbiG GmbH 
Auf dem Amte 8
49196 Bad Laer
Germany 

Phone: 0049 1516 5862783
Email: DGH@qbig-events.de

The data controller is the natural or legal person who alone or jointly with others determines the purposes and means of processing personal data.

Storage Duration

Unless a more specific storage period has been specified in this privacy policy, your personal data will remain with us until the purpose for data processing no longer applies. If you submit a legitimate request for deletion or revoke your consent to data processing, your data will be deleted unless we have other legally permissible reasons for storing your personal data (e.g. tax or commercial law retention periods); in the latter case, deletion will take place after these reasons no longer apply.

Legal Bases for Data Processing on This Website

If you have consented to data processing, we process your personal data on the basis of Art. 6(1)(a) GDPR or Art. 9(2)(a) GDPR if special categories of data are processed. In the case of explicit consent to the transfer of personal data to third countries, data processing is also based on Art. 49(1)(a) GDPR. If you have consented to the storage of cookies or access to information on your end device, data processing is additionally based on Section 25(1) TDDDG. Consent may be revoked at any time.

If your data is required for the performance of a contract or pre-contractual measures, processing is based on Art. 6(1)(b) GDPR. Furthermore, processing may take place on the basis of a legal obligation pursuant to Art. 6(1)(c) GDPR or on the basis of our legitimate interest pursuant to Art. 6(1)(f) GDPR. The specific legal basis applicable in each individual case is explained in the following sections of this privacy policy.

Recipients of Personal Data

In the course of our business activities, we work with various external parties. In some cases, this requires the transfer of personal data to these external parties. We only disclose personal data to external parties if this is necessary for contract fulfillment, if we are legally obliged to do so, if we have a legitimate interest pursuant to Art. 6(1)(f) GDPR, or if another legal basis permits disclosure. When using processors, we only disclose personal data on the basis of a valid data processing agreement. In the case of joint processing, a joint processing agreement is concluded.

Revocation of Your Consent to Data Processing

Many data processing operations are only possible with your explicit consent. You may revoke consent already given at any time. The legality of the data processing carried out until revocation remains unaffected.

Right to Object (Art. 21 GDPR)

If data processing is based on Art. 6(1)(e) or (f) GDPR, you have the right at any time to object to the processing of your personal data for reasons arising from your particular situation. This also applies to profiling based on these provisions. If you object, we will no longer process your personal data unless we can demonstrate compelling legitimate grounds that override your interests, rights, and freedoms or if processing serves the establishment, exercise, or defense of legal claims.

If your personal data is processed for direct marketing purposes, you have the right to object at any time. If you object, your personal data will no longer be used for direct marketing purposes.

Right to Lodge a Complaint with a Supervisory Authority

In the event of violations of the GDPR, data subjects have the right to lodge a complaint with a supervisory authority, particularly in the Member State of their habitual residence, place of work, or place of the alleged infringement.

Right to Data Portability

You have the right to receive data that we process automatically on the basis of your consent or in fulfillment of a contract in a commonly used, machine-readable format. If you request direct transfer of the data to another controller, this will only be done where technically feasible.

Information, Correction, and Deletion

Within the framework of applicable legal provisions, you have the right at any time to obtain free information about your stored personal data, its origin, recipients, and purpose of processing, and, if applicable, a right to correction or deletion of this data.

Right to Restriction of Processing

You have the right to request restriction of processing of your personal data under certain conditions, including data accuracy disputes, unlawful processing, or pending interest balancing following an objection.

4. SSL / TLS Encryption

For security reasons and to protect the transmission of confidential content, this website uses SSL or TLS encryption. You can recognize an encrypted connection by the change from “http://” to “https://” in the browser address bar and the lock symbol.

5. Data Collection on This Website

Server Log Files

The provider of this website automatically collects and stores information in server log files, which your browser automatically transmits. These include:

Browser type and version

Operating system used

Referrer URL

Hostname of the accessing device

Time of server request

IP address

This data is not merged with other data sources. Collection is based on Art. 6(1)(f) GDPR.

Contact Form

If you submit inquiries via the contact form, your data will be stored for the purpose of processing your request and follow-up questions. Processing is based on Art. 6(1)(b), (f), or (a) GDPR depending on the case. Data remains stored until deletion is requested, consent is revoked, or the purpose no longer applies.

Contact by Email, Telephone, or Fax

If you contact us by email, telephone, or fax, your inquiry including all personal data will be stored and processed for handling your request. Legal bases and storage duration correspond to the contact form provisions.

6. Our Own Services

Handling of Applicant Data

We offer the opportunity to apply for positions with us. Applicant data is processed exclusively for recruitment purposes in accordance with § 26 BDSG and Art. 6 GDPR.

Data Retention Period

If no employment relationship is established, applicant data may be stored for up to six months after completion of the application process and then deleted, unless legal claims or consent justify longer retention.

Inclusion in the Applicant Pool

If applicable, applicants may be included in an applicant pool only with explicit consent. Data will be deleted no later than two years after consent is given.